One person never does great things in business; a team does that.
There are so many tasks in the world that require team collaboration, and just a few turn out successful.
Sometimes, managing a team requires hacks, tools, and skills to effectively achieve set goals, especially in an organization where people have different temperaments and ideologies.
This is why many business leaders seek ways to boost their team productivity. Whether you’re managing a remote team or a on-site team, it is important to ensure that your team is as productive as possible.
More than anything, effective communication among team members is what promotes productivity. Research shows that effective communication generates 4.5 times higher talent retention.
This is fantastic because it implies that working on your team’s productivity would eventually lead to higher conversion rates for your company, better employee branding and a lot of other brilliant results.
This article will teach you how to maximize this mouth-watering opportunity of great teamwork and help you to further increase your profits.
Let’s get started!
Six ways to boost team productivity across your organization
1. Use a rotating shift schedule
Nowadays, a lot of businesses operate outside the 9-to-5 work hours. These businesses are mostly victims of poor productivity because they work longer hours and employees’ productivity declines with time. The same employees can’t be on duty for long working hours. This is why businesses should deploy a rotating shift schedule. This method has benefits both for the employers and the employees and should be highly considered.
A rotating shift schedule distinguishes varieties of work schedules where shifts are rotated according to a set schedule.
Here are some kinds of shifts you can run:
- Continuous shifts: Work happens all day and all-night.
- Semi-continuous: Two or three transitions per day that may not include weekends.
Workers alternate between all the shifts in a given system. For example, a worker may work one weekday and one weeknight shift; the cycle rotates.
How does a rotating schedule work?
A rotational schedule refers to a system in which employees take turns working different shifts or positions. For example, a company may have three shifts (day, swing, and night), and employees may rotate through these shifts every few weeks or months. It allows for a more equitable distribution of shift work and can also help prevent burnout among employees.
It also allows for more flexibility in covering shifts. It ensures the company has enough staff at all times. Rotating schedules is common in services like healthcare, emergency responders, mines, hospitals, and protective services like police, military, and so on.
The schedule must also be rotated in a method where the cycle alternates round. It will mean that no single team should be left to work permanently during the day, nor should any team be left to work permanently at night.
Each of the shifts has its variants. The bone of connection is the inequality in projects, workload, stress, and revenue. Suppose you restrict one team to the less desirable shift. In that case, it might result in less productivity and decreased morale for the team.
Benefits of rotating work schedule
- Increased operational efficiency
One of the main advantages of rotating shift schedules is that they can help improve a company’s overall operational efficiency. Arguably the outstanding benefit of rotating shifts is to the company itself. Sure, rotating shifts boost morale and keep things on an even level. Still, the main advantage is having employees working around the clock.
There is a reduction or downright elimination of production disruptions that occur with shift changes. It is especially true if you overlap shifts by one hour, so there’s a natural transition. Having employees working during different times of the day allows for continuous coverage. It induces the likelihood of disruptions in production.
Additionally, rotating shifts can improve employee morale and create a more balanced work schedule. This can be further enhanced by overlapping transitions by one hour to ensure a smooth transition.
- Reduced fatigue
Rotating schedules will reduce fatigue by providing variety in the work schedule. An employee’s body clock will adjust and adapt to different sleep patterns by alternating between extra shifts or work hours. It will equally help prevent the buildup of sleep debt and fatigue. It also helps reduce monotony and boredom, which can also contribute to fatigue.
- Increased productivity
Rotating shifts help prevent workers from becoming overly comfortable in their routines, and this can lead to complacency and decreased productivity. It will increase productivity by providing variety and reducing monotony in the workday. This will lead to increased engagement and motivation among employees. Alternating schedules can also help lessen burnout by giving employees time off from specific tasks or responsibilities.
- Better work-life balance
Rotating shifts allow workers to balance their work and personal lives more effectively by allowing them to schedule other activities when they are not working.
A rotating schedule can help with work-life balance by providing more variety in an employee’s schedule and allowing them to take on different responsibilities and tasks. This can reduce the monotony of a traditional 9-to-5 program and provide more flexibility when employees work and have time off.
Additionally, rotating schedules can help with scheduling issues, such as ensuring adequate coverage during peak business hours, and can help distribute the workload evenly among employees.
- Cost savings
A rotating schedule helps in cost savings by reducing labour costs. Having employees work different shifts can reduce the need to hire additional staff to cover all hours of operation.
Also, it increases productivity by ensuring that there is always enough staff on hand during peak business hours and reducing staff during slower periods. This will also reduce energy costs by adjusting the work hours to the energy demand.
2. Effective and proper communication
Effective communication among employees is fundamental to a productive organization. This is considered the first and foremost hack because, in any project, two people can only work together if they agree.
The absence of communication will result in miscommunication, which will breed failures and confusion, leading to decreased productivity. This effective communication also helps team members to understand their job description, responsibilities, and expectations and get feedback for a job done.
3. Give room for ownership
One way to increase productivity is by giving room for others to serve. You share the responsibilities of the team and the expectations needed from them.
As an employer, it’s delightful to delegate responsibilities to your staff. This will enable them to become more productive, build trust and further empower them professionally. This is you trying to build their self-esteem by making them catch sight of the values and potentials–built in them. This will make them confident in handling projects with anticipation of managing even more complex ones.
4. Identify the team’s strengths and weaknesses
You only get to know every employee with a hidden potential in him via scrutinization. Most people are known for thinking outside the box, while some are known for their ability to work strained hours without getting tired. It would be best if you assigned a lead position to the creative thinkers in the organization, especially the marketing department, because they will contribute massively to the department since they can easily invent ideas and bring innovations.
How far the productivity level goes depends on how well you have studied your employees. You need to check their capability to assign tasks to employees. This is what drives productivity and engineer growth in firms.
5. Encourage feedback
Regular and constant feedback grows teams. Communication itself is only complete with feedback. The team members always need to communicate among themselves. Thus communication flows from one person to another. This feedback process also enables open communication among members, where they can air their views and opinions.
Applauding excellent teams and awarding them for their service is crucial. A recent survey discovered that 37% of employees value employee recognition the most. Also, a Glassdoor survey found that 80% of employees say they’d work harder for an appreciative boss.
The employer still needs to give constructive feedback on the performance of the employees and give accolades when necessary. In turn, a team might also have contributions or suggestions to make as regards the growth of the firm.
6. Create a healthy work environment
The kind of working environment to create will go a long way to determining how productive your team will be. The physical workspace and its infrastructure play a crucial role in enhancing the performance and productivity of a team.
It’s a known fact that the physical surroundings greatly influence the emotions, cognition, and actions of the workers in the workplace.
As a result, many companies are mindful of the design of their office interiors, including features such as ample lighting, comfortable seating arrangements, and natural elements like plants.
Here’s what you can do
Boosting team productivity across an organization can be achieved through diverse methods. Some effective strategies include setting clear goals and expectations, providing regular feedback and recognition, promoting open communication and collaboration, fostering a positive and supportive work culture, implementing the right tools and technology, and encouraging ongoing training and development.
By employing these techniques, managers and leaders can help their teams work more efficiently and effectively, eventually leading to improved performance and success for the entire organization.
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