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Thank you email

How to Write the Perfect Thank You Email After Job Interview

You’ve likely been told that you should send a thank you email after an job interview, but may not know what makes them so important. Outside of being just good manners, sending a detailed thank you email to the people who interview you is a great way to showcase your enthusiasm, stand out from other applicants, and leave the right impression.

Thank you email templates

Unfortunately not everyone sees the effort and write these thank you emails. Here are some tips on how to write the perfect thank you email after an interview and improve your chances of landing the job.

Thank You Letter or Thank You Email

While a handwritten thank you letter is always great, it’s not always the best bet because companies expect there to be a fast turnaround. Organizations can make hiring decisions in a snap, and so the hiring decision may be made before the team receives a handwritten thank you note. That’s why you should opt for writing an email.


Send the email as fast as possible – Hiring decisions are made quickly. This is why you should have an email sent within 24 hours of the interview.

Be specific – Include your name and the position you were interviewed for in both the headline and body of the email. Also include the name of the specific person/people who interviewed you.

Remind interviewers why you’re so great – The email gives you a great chance to remind the company about your qualifications and what makes you such a great fit for the role.

Include links – As you put together your email include a link to your portfolio, applicable writing examples, and also a link to your LinkedIn profile.

Reference important details – Include key information about the position and duties to showcase your attention to detail and interest in the job.


Being too persistent – While it’s good to send out another email after a week to follow up, don’t overwhelm the hiring manager with daily emails.

Making mistakes – This is a chance to show off so don’t look unprofessional by failing to check for typos and other grammatical errors.

Being too casual – Even if you built up a good rapport with the hiring manager you should never assume that they are the only one reading the email. These emails will typically be forwarded to other people in the company so be courteous and professional.

Sharing unprofessional links – There’s no harm in including professional social media profiles, especially if you’re asked to. However, don’t share private and personal accounts. Consider creating separate accounts for personal and professional uses.

Thank You Email Key Elements

Your thank you email should have some key elements. Although you may choose not to use all the elements, thank you letter must always be in your own words.

1st – Thank the interviewer(s) for their time and courtesy shown.

2nd – Indicate that all the good things you learned about the company (your research), were re-confirmed during the interview and with other employees you met.

3rd – Re-affirm that you are confident and excited about the opportunity. Indicate that you feel qualified for the position.

4th – Re-thank them and ask them to call at any time or that you are waiting to hear from them the date established during the interview.

Sample Thank You Email

Subject Line: Thank You [Interviewer’s Name]


Hello [Interviewer’s Name],
Thank you very much for your time and consideration during our interview this morning.

The position of [position name] presents a good match for your requirements with my qualifications. The [task] will take full advantage of my educations and skills in previous work. The [skill] I acquired in other industries will also be an advantage.

Thank you again for your time and consideration. I look forward to hearing from you [at your earliest convenience or date established during interview].


[Your Name]

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