Thank you email

How to Write the Perfect Thank You Email

You’ve likely been told that you should send a thank you email after an interview, but may not know what makes them so important. Outside of being just good manners, sending a detailed thank you email to the people who interview you is a great way to showcase your enthusiasm, stand out from other applicants, and leave the right impression.

Unfortunately not everyone is able to write these thank you emails. Here are some tips on how to write the perfect thank you email after an interview and improve your chances of landing the job.

Emails are the Way to Go

While a handwritten letter is always great, it’s not always the best bet because companies expect there to be a fast turnaround. Organizations can make hiring decisions in a snap, and so the hiring decision may be made before the team receives a handwritten note. That’s why you should opt for writing an email.

What to do With a Thank You Email

Send the email as fast as possible
Hiring decisions are made quickly. This is why you should have an email sent within 24 hours of the interview.
Be Specific
Include your name and the position you were interviewed for in both the headline and body of the email. Also include the name of the specific person/people who interviewed you.
Remind Interviewers Why You’re so Great
The email gives you a great chance to remind the company about your qualifications and what makes you such a great fit for the role.
Include Links
As you put together your email include a link to your portfolio, applicable writing examples, and also a link to your LinkedIn profile.
Reference Important Details
Include key information about the position and duties to showcase your attention to detail and interest in the job.

What to Avoid with a Thank You Email

Being too Persistent
While it’s good to send out another email after a week to follow up, don’t overwhelm the hiring manager with daily emails.
Making Mistakes
This is a chance to show off so don’t look unprofessional by failing to check for typos and other grammatical errors.
Being too Casual
Even if you built up a good rapport with the hiring manager you should never assume that they are the only one reading the email. These emails will typically be forwarded to other people in the company so be courteous and professional.
Sharing Unprofessional Links
There’s no harm in including professional social media profiles, especially if you’re asked to. However, don’t share private and personal accounts. Consider creating separate accounts for personal and professional uses.

Download a sample thank you letter for Microsoft Word (docx)
Thank you letter