How to Write a Two Weeks Notice (Examples & Templates)

Whether you’re bidding farewell to pursue new opportunities or embarking on a different chapter in your career journey, resigning from a position demands finesse and tact. Crafting a well-written two weeks notice is not just a formality; it’s a demonstration of respect for your employer, your colleagues, and the organization as a whole.

In this guide, we’ll look into the intricacies of composing a compelling two weeks notice, offering insights, tips, and templates to help you navigate this important moment with poise and professionalism.

2 week notice letter template for Word

View our library of resignation letter examples for different occasions.

Download this template (docx)

2 weeks notice letter copy and paste

Copy and paste a two-week notice example that contains details necessary to resign. It can be tailored to your specifics by including your personal information and adjusting it according to your situation.

Date

Supervisor’s Name
Title
Company Name
Address

Dear (Supervisor’s Name),

I am writing to formally resign from my position as (Your Position) at (Company Name), effective two weeks from the date of this letter. My last day of work will be (Date, typically two weeks from the date of the letter).

Grateful for the opportunities I have had during my time at (Company Name), I’ve learned a great deal and relished collaborating with such a talented team. The support and guidance from you and my colleagues throughout my tenure here are deeply appreciated.

In order to facilitate a smooth transition, I am willing to assist in any way I can during my remaining time. This may include training a replacement, documenting processes, or completing any outstanding tasks to the best of my ability.

Please let me know how I can help to ensure a seamless handover of my responsibilities. I am committed to ensuring that my departure causes minimal disruption to the team and the company as a whole.

Thank you again for the opportunity to be a part of (Company Name). I wish the company continued success in the future.

Sincerely,
(Your Name)

Example 2

Download this template (docx)

Your Name
Email | Phone | City, State

Today’s Date

To:
Supervisor’s Name
Company Name
Address
City, State, ZIP

Dear [Supervisor’s Name],

I hope this letter serves as formal notice of my decision to resign from my position as [Position Name] at [Company Name]. My last day of work will be on [Last Day], giving a notice period of two weeks as per the company’s guidelines.

I want to express my sincere appreciation for the incredible experiences and opportunities I have had during my tenure at [Company Name]. The support and encouragement from you and my colleagues have played a crucial role in my professional growth and development.

As I move forward to explore new avenues, I am committed to ensuring a seamless transition of my responsibilities. I am more than willing to collaborate with the team and provide any assistance necessary to ensure the continuity of ongoing projects and a smooth handover of my tasks.

I would also like to extend my gratitude to the entire team at [Company Name]. The camaraderie and positive work environment have made my time here truly enjoyable.

Please feel free to contact me for any assistance required during the handover process. I am dedicated to ensuring that this transition is as smooth as possible for everyone involved.

Thank you once again for the wonderful experiences and memories I will carry with me. I wish [Company Name] continued success and growth in the future.

Sincerely,
Your Name

Two-week notice email example

If you’re unable to resign in person, consider sending an email instead. Ensure the subject line is clear, keep the message body concise and upbeat, and attach your resignation notice as a file. Here is a template to help you structure your email:

Subject: Resignation Letter – (Your Name)

Dear (Supervisor’s Name),

Please consider this as my official resignation from (company name). I’ll be wrapping up my duties on (date), which marks two weeks from today. I’m grateful for the support and the enriching experiences I’ve had during my time here. Working with you and the team has been a joy.

If there’s anything I can do to assist in this transition and ensure it goes smoothly, please don’t hesitate to let me know. Wishing you all the best moving forward.

Sincerely,
(Your Name)

You might also be interested in these examples:

Why should you give a two-week notice?

Leaving a job gracefully involves more than just walking out the door. Providing a two-week notice is not only customary but also demonstrates professionalism and respect for your employer. By giving advance notice, you allow your employer time to find a replacement, transition your responsibilities, and maintain the smooth operation of the company. Additionally, it helps preserve positive relationships with your colleagues and supervisors, which can be valuable for future references or networking opportunities.

How to write a two-week notice

By following these steps, you can ensure that your two-week notice is written professionally and respectfully, leaving a positive impression as you transition to the next phase of your career.

Address the letter

Begin your two-week notice by formatting it as a formal business letter. Include your contact information and the date at the top, followed by the recipient’s name, title, and company address. This ensures that your resignation reaches the appropriate person and is documented properly in company records.

State your resignation

Clearly state your intention to resign from your position in the opening paragraph of your letter. Keep this part concise and to the point. Mention your last day of work, which should be two weeks from the date of the letter, to adhere to the standard notice period.

Express your gratitude

Express appreciation for the opportunities and experiences you’ve had during your time with the company. Acknowledge the skills you’ve gained, the relationships you’ve built, and the support you’ve received from your colleagues and supervisors. This shows gratitude and leaves a positive impression as you depart.

Mention the next steps

Offer assistance with the transition process in the body of your letter. This could include training your replacement, documenting your tasks and responsibilities, or providing guidance to your colleagues. By being proactive in facilitating a smooth handover, you demonstrate professionalism and a commitment to leaving the company in good standing.

End your letter

Conclude your two-week notice with a courteous closing statement. Reiterate your gratitude and express well wishes for the future success of the company. Sign the letter with your full name and consider adding a handwritten signature for a personal touch.

Tips for writing a two-week notice

Follow company guidelines: Adhere to any specific resignation procedures outlined in your employee handbook or contract.
Prepare for an immediate departure: Your employer might request you to leave immediately upon receiving your resignation. It’s possible that, in accordance with company regulations, you won’t receive payment beyond that day. To be ready, ensure to back up essential files and gather samples of your work for your portfolio. Review company protocols to understand the procedures for resigning.
Prepare for reactions: Anticipate how your employer and colleagues might react to your resignation and be prepared to handle any questions or concerns.
Stay positive: Approach the resignation process with a positive attitude and focus on the opportunities ahead in your career.
Consider timing: Submit your two-week notice at an appropriate time, ideally during a one-on-one meeting with your supervisor or through an official email.
Keep it confidential: Maintain confidentiality about your resignation until you’ve formally submitted your notice to your employer.

Career Reload Team

We’re a team of writers dedicated to providing insights and tips for navigating the professional world. With a collective wealth of experience across various industries and roles, our team understands the challenges and opportunities that come with seeking meaningful work and advancing your career. We help job seekers to better their careers by offering career advice & free resources. Download free Word resume templates and resume templates for Google Docs.